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Sharing and Downloading Meeting Notes

Notigo allows you to easily share or download meeting notes, ensuring smooth team collaboration and convenient archiving. Here's a detailed guide to sharing and downloading your meeting records:

How to Share Meeting Notes

Share via Link

  • Locate the Share Button:
    • After the meeting ends, find the Share button on the top bar of the page. Click it to open a dropdown menu.
  • Choose Sharing Mode:
    • No Sharing (Default Mode): Notes are private and cannot be accessed by others.
    • Read-Only Mode: Others can view the notes but cannot edit them.
    • Editable Mode: Others can both view and edit the notes.
  • Generate and Share the Link:
    • After selecting the desired sharing mode, click Copy Link.
    • A unique link will be generated. Share it with team members or relevant parties to provide access.

Additional Sharing Options (Coming Soon):

  • Direct Email Sharing: Send meeting notes via email directly from notigo.
  • Public Notes: Share notes publicly for broader access.

How to Download Meeting Notes

  • Locate the Download Button:
    • Find the Download button on the top bar of the page and click it to open a dropdown menu.
  • Choose File Format:
    • PDF: A formal document format ideal for reading and sharing.
    • Word: An editable format for further customization.
    • TXT: A plain text format suitable for importing into other systems or tools.
  • Download the File:
    • Select your desired format and click Download.
    • The system will generate the file and save it to your device.
    • Check your file storage location to ensure the download was successful.

User Reminders

  • Privacy Protection:
    • Confirm the recipient's identity before sharing notes to prevent sensitive information leakage.
    • For shared links, consider setting a password or limiting the access period for added security.
  • Team Collaboration:
    • Share meeting notes in PDF format to ensure content consistency across the team.
    • Use the Word format if further editing is required.

Quick Tips

  • Note Optimization: Use notigo's optimization features to clean up and streamline your notes before sharing or downloading.

With notigo's sharing and downloading features, you can efficiently manage meeting notes, ensure seamless information transfer, and enhance team collaboration!